Mission, Vision, & Values
Mission
The Southington Public Library provides resources and services for lifelong learning and enrichment to serve all of our community.
The mission of the Southington Public Library is to provide materials, information, and services for the enrichment, enjoyment, and educational needs of all of the residents of Southington. We provide a space for the community to come together regardless of age, background or circumstance. The library building serves as a community hub with a variety of spaces where everyone is welcome. The library shall embrace diversity, equity, and inclusion through programming for children, teens, and adults.
Edited 5/31/23; Approved 6/12/23
The mission of the Southington Public Library is to provide materials, information, and services for the enrichment, enjoyment, and educational needs of all of the residents of Southington. We provide a space for the community to come together regardless of age, background or circumstance. The library building serves as a community hub with a variety of spaces where everyone is welcome. The library shall embrace diversity, equity, and inclusion through programming for children, teens, and adults.
Edited 5/31/23; Approved 6/12/23
Vision
The Southington Public Library will be the welcoming heart of our community where all ages, cultures and identities safely come to experience, discover, explore, connect, and pursue knowledge and literacy for a higher quality of life.
Values
Customer/Patron Priority
We are here to serve our customers in a welcoming and safe manner, respond to their needs, and keep them as our priority at all times.
Service Excellence
We settle for nothing less than the highest quality experience. We strive for excellence in everything we do to achieve the highest level of satisfaction.
Confidentiality/Privacy
We protect user and provider information as legally required
Life Long Learning
We promote continuous learning and development for our community and ourselves.
Diversity
We value and celebrate every person for who they are. We ensure equality in our treatment of all people, and we provide access to diverse resources and opinions.
Respect
We respect differences, welcome new ideas, and explore ways to find common ground with all staff members, management, and patrons.
Adaptability
We adapt to changes in technology, community needs, diversity methods, and fiscal priorities. We stay with current trends, topics, and services.
Adopted by the Southington Public Library and Museum Board August 18, 2020.
We are here to serve our customers in a welcoming and safe manner, respond to their needs, and keep them as our priority at all times.
Service Excellence
We settle for nothing less than the highest quality experience. We strive for excellence in everything we do to achieve the highest level of satisfaction.
Confidentiality/Privacy
We protect user and provider information as legally required
Life Long Learning
We promote continuous learning and development for our community and ourselves.
Diversity
We value and celebrate every person for who they are. We ensure equality in our treatment of all people, and we provide access to diverse resources and opinions.
Respect
We respect differences, welcome new ideas, and explore ways to find common ground with all staff members, management, and patrons.
Adaptability
We adapt to changes in technology, community needs, diversity methods, and fiscal priorities. We stay with current trends, topics, and services.
Adopted by the Southington Public Library and Museum Board August 18, 2020.
Library Bill of Rights
Library Bill of Rights
The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.
Adopted June 19, 1939, by the ALA Council; amended October 14, 1944; June 18, 1948; February 2, 1961; June 27, 1967; January 23, 1980; January 29, 2019. Inclusion of “age” reaffirmed January 23, 1996.
Adopted by the Southington Public Library and Museum Board July 17, 2000 and reaffirmed October 12, 2021.
- Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
- Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
- Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
- Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
- A person’s right to use a library should not be denied or abridged because of origin, age, background, or views
- Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.
- All people, regardless of origin, age, background, or views, possess a right to privacy and confidentiality in their library use. Libraries should advocate for, educate about, and protect people’s privacy, safeguarding all library use data, including personally identifiable information.
Adopted June 19, 1939, by the ALA Council; amended October 14, 1944; June 18, 1948; February 2, 1961; June 27, 1967; January 23, 1980; January 29, 2019. Inclusion of “age” reaffirmed January 23, 1996.
Adopted by the Southington Public Library and Museum Board July 17, 2000 and reaffirmed October 12, 2021.
Freedom to Read Statement
Freedom to Read Statement
- It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those which are unorthodox or unpopular with the majority.
- Publishers and librarians do not need to endorse every idea or presentation contained in the books they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as the sole standard for determining what books should be published or circulated.
- It is contrary to the public interest for publishers or librarians to determine the acceptability of a book solely on the basis of the personal history or political affiliations of the author.
- The present laws dealing with obscenity should be vigorously enforced. Beyond that, there is no place in our society for extra-legal efforts to coerce the tastes of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression.
- It is not in the public interest to force a reader to accept with any book the prejudgment of a label characterizing the book or author as subversive or dangerous.
- It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large.
- It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality of thought and expression. By the exercise of this affirmative responsibility, bookmen can demonstrate that the answer to a bad book is a good one, the answer to a bad idea is a good one.
Adopted June 25, l953 by the ALA Council Adopted by Southington Library Board 1964.
Operations
Patron Behavior Policy
Library Hours
The Southington Public Library is open 60 hours per week, except for July 1 – Labor Day when the Library is open 52 hours per week. During that time the library is closed on Saturdays. The regular daily schedule is as follows:
Monday through Thursday from 9:00 am – 8:00 pm
Friday and Saturdays (except as above) from 9:00 am – 5:00 pm
The Southington Public Library follows the Town of Southington Holidays. Other closures for weather or administrative reasons may occur with appropriate notice.
Updated by the Southington Public Library and Museum Board February 15, 2022.
Monday through Thursday from 9:00 am – 8:00 pm
Friday and Saturdays (except as above) from 9:00 am – 5:00 pm
The Southington Public Library follows the Town of Southington Holidays. Other closures for weather or administrative reasons may occur with appropriate notice.
Updated by the Southington Public Library and Museum Board February 15, 2022.
Patron Behavior Policy
The Library exists as a center for research, study, library programs, leisure reading and community collaboration. To provide an atmosphere conducive to this purpose, the Library has expectations that all patrons will act in a respectful manner towards other individuals and property, abide by Library policies, and follow federal, state, and local laws. Disruptive, illegal, or harassing behavior is not permitted.
Any individual not abiding by this policy or rules laid out by Library staff shall be asked to leave the library premises for a period of time to be determined at the discretion of Library staff.
Appropriate warning of this policy will be given verbally prior to action, except in the most disruptive or dangerous of circumstances.
All staff members are authorized to enforce this Policy. Staff will contact law enforcement if warranted.
The Teen Zone has been created specifically for teens to gather. During non-school hours, the teen zone is reserved for teens. The Children’s Room is for children and families.
Amended by the Southington Public Library and Museum Board November 8, 2021.
Any individual not abiding by this policy or rules laid out by Library staff shall be asked to leave the library premises for a period of time to be determined at the discretion of Library staff.
Appropriate warning of this policy will be given verbally prior to action, except in the most disruptive or dangerous of circumstances.
All staff members are authorized to enforce this Policy. Staff will contact law enforcement if warranted.
The Teen Zone has been created specifically for teens to gather. During non-school hours, the teen zone is reserved for teens. The Children’s Room is for children and families.
Amended by the Southington Public Library and Museum Board November 8, 2021.
Unattended Children
Unattended Children
Everyone is welcome at the Southington Public Library. Children under 12 must be well behaved and under supervision by a caregiver. According to the Library Bill of Rights: Article V. A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.
That said, if a parent leaves a child for a period of time that presents a substantial risk to the child’s health or safety, library staff reserves the right to call for police assistance to enforce State Statute, Sec 53-21a or c:
Sec. 53-21a. Leaving child unsupervised in place of public accommodation or motor vehicle. Failure to report disappearance of a child. (a) Any parent, guardian or person having custody or control, or providing supervision, of any child under the age of twelve years who knowingly leaves such child unsupervised in a place of public accommodation or a motor vehicle for a period of time that presents a substantial risk to the child's health or safety, shall be guilty of a class A misdemeanor.
(c) Any parent, guardian or person having custody or control, or providing supervision, of any child under the age of twelve years who knowingly leaves such child unsupervised in a place of public accommodation or a motor vehicle between the hours of eight o'clock p.m. and six o'clock a.m. for a period of time that presents a substantial risk to the child's health or safety, shall be guilty of a class C felony.
Unattended Children at Closing:
Edited 5/31/23; Approved 6/12/23
That said, if a parent leaves a child for a period of time that presents a substantial risk to the child’s health or safety, library staff reserves the right to call for police assistance to enforce State Statute, Sec 53-21a or c:
Sec. 53-21a. Leaving child unsupervised in place of public accommodation or motor vehicle. Failure to report disappearance of a child. (a) Any parent, guardian or person having custody or control, or providing supervision, of any child under the age of twelve years who knowingly leaves such child unsupervised in a place of public accommodation or a motor vehicle for a period of time that presents a substantial risk to the child's health or safety, shall be guilty of a class A misdemeanor.
(c) Any parent, guardian or person having custody or control, or providing supervision, of any child under the age of twelve years who knowingly leaves such child unsupervised in a place of public accommodation or a motor vehicle between the hours of eight o'clock p.m. and six o'clock a.m. for a period of time that presents a substantial risk to the child's health or safety, shall be guilty of a class C felony.
Unattended Children at Closing:
- Staff will find out if a child is waiting for a parent or guardian to pick him or her up.
- Staff will call this person to be sure they are coming for the child
- After 15 minutes has passed, staff will call the Southington Police.
- Two staff members shall stay with the child until parents, guardian, or police arrive.
Edited 5/31/23; Approved 6/12/23
Vulnerable Adults
Vulnerable Adults
Individuals requiring a full-time caregiver, regardless of age, must be accompanied by a caregiver at all times on library premises.
Accordingly, the Library and its staff cannot, and expressly do not, assume any responsibility to supervise or care for individuals who require a full-time caregiver.
Adopted by the Southington Public Library and Museum Board October 12, 2021.
Accordingly, the Library and its staff cannot, and expressly do not, assume any responsibility to supervise or care for individuals who require a full-time caregiver.
Adopted by the Southington Public Library and Museum Board October 12, 2021.
Tutoring
Tutoring
The Southington Public Library (Library) welcomes tutors and students. The Library recognizes the benefit to the students and parents of the community of permitting tutoring within the Library. The Library does not sponsor, recommend, or assume liability or responsibility for the work and/or activities of tutors who use library space. All arrangements must be made between the tutor, student, and parents.
The Library must manage its limited space and resources in a way that best serves the needs of all users.
The following expectations are intended to provide a balance between the use of the Library by tutors and their students, and the use of the Library by other members of the community.
Tutors and students must be conscious of and not be disruptive to other library patrons.
Tutors are responsible for minors during sessions in the absence of a parent or guardian.
The Library reserves the right to restrict or ban tutoring at any time without prior notice if space resources are monopolized or if such activities interfere with the use of the Library by others.
Last reviewed by the Southington Public Library and Museum Board June 13, 2022.
The Library must manage its limited space and resources in a way that best serves the needs of all users.
The following expectations are intended to provide a balance between the use of the Library by tutors and their students, and the use of the Library by other members of the community.
Tutors and students must be conscious of and not be disruptive to other library patrons.
Tutors are responsible for minors during sessions in the absence of a parent or guardian.
The Library reserves the right to restrict or ban tutoring at any time without prior notice if space resources are monopolized or if such activities interfere with the use of the Library by others.
Last reviewed by the Southington Public Library and Museum Board June 13, 2022.
Usage and Services
Access
Access
Southington Public Library (Library) serves the Town of Southington and the greater community. Southington residents are eligible for a library card from the Library. The Library believes in and supports access to all. Any Connecticut resident with a valid library card from the public library of the town they live in is eligible to use the physical resources of the Library. Due to licensing agreements, many of the Library’s digital resources are restricted to Southington residents. See Resource Sharing and InterLibrary Loan Policies for more information.
Last reviewed by the Southington Public Library and Museum Board June 13, 2022.
Last reviewed by the Southington Public Library and Museum Board June 13, 2022.
Borrowing Privileges
Borrowing Privileges
Eligibility
Any resident of Southington, Connecticut, providing proof that they are principally domiciled in Southington, is eligible for a Library Card provided at no cost. If proof of residency cannot be provided, the Director will be contacted to consider the request for a library card on a case-by-case basis. Connecticut residents, in possession of a Library Card with their name and a future expiration date from their Connecticut town of residence may utilize that card at the Southington Public Library via the Library Connection Inc. system.
Proof of Residency
In addition to a photo ID, the following are examples of acceptable documents that can be used to provide proof of residency. At least one document must list a street address and not a PO Box.
Types of Library Cards
Cards are provided based on the following categories:
Responsibility of Borrowers
Borrowers are responsible for:
Minors
A Parent or legal guardian must be present to sign for a library card for children under the age of 14, and assume full responsibility for overdue fines and lost item fees.
Renewal of Library Cards
Library cards are issued for three years. In order to renew, the applicant will be asked to reconfirm their address and other information. A new card will be provided, free of cost, when damage renders the card unusable.
Amended by the Southington Public Library and Museum Board September 13, 2021.
Any resident of Southington, Connecticut, providing proof that they are principally domiciled in Southington, is eligible for a Library Card provided at no cost. If proof of residency cannot be provided, the Director will be contacted to consider the request for a library card on a case-by-case basis. Connecticut residents, in possession of a Library Card with their name and a future expiration date from their Connecticut town of residence may utilize that card at the Southington Public Library via the Library Connection Inc. system.
Proof of Residency
In addition to a photo ID, the following are examples of acceptable documents that can be used to provide proof of residency. At least one document must list a street address and not a PO Box.
- Driver’s License
- Government ID
- Pre-printed check
- Cancelled Mail
- Car Registration
- School Record
Types of Library Cards
Cards are provided based on the following categories:
- Standard Cards: Cards with full borrowing privileges for Adult, Child, or Senior. Proof of residency must be established.
- Self-Registration: Patrons are able to register online with a Southington address to receive a temporary card valid for three months. Proof of residency must be provided to upgrade to a Standard Card.
- eCards: These cards provide access to digital resources and have no physical borrowing permissions. They are issued to Southington school classrooms, teachers, and non-resident school staff.
- Dementia Friendly: This card can be provided upon self-disclosure of cognitive change. Checkout periods are extended to six weeks except for new items.
Responsibility of Borrowers
Borrowers are responsible for:
- All Library materials borrowed on their Library card by themselves or others.
- All overdue fines incurred on their Library card by themselves or others.
- The replacement cost of lost or damaged items, or parts of items.
- Reporting change of name and/or address to the Library.
- Reporting lost or stolen Library card.
Minors
A Parent or legal guardian must be present to sign for a library card for children under the age of 14, and assume full responsibility for overdue fines and lost item fees.
Renewal of Library Cards
Library cards are issued for three years. In order to renew, the applicant will be asked to reconfirm their address and other information. A new card will be provided, free of cost, when damage renders the card unusable.
Amended by the Southington Public Library and Museum Board September 13, 2021.
Loan Periods
Loan Periods
Physical items circulate at the Southington Public Library (Library) for a period of 7, 14, or 21 days (unless a Dementia Friendly card) and may be eligible for renewal. Digital items may also be renewed by the user through eligible platforms.
7 Days
Binge Boxes
Cake Pans
DVDs (*Limit of 15 per patron including 2 seasons per series.)
Family Fun Packs
Take Me Back Totes
Video Games (Limit 3 per patron)
14 Days
Fitbit
Great Outdoors Backpack
Hooked on Phonics
Instruments
Kid’s Backpacks
Kid’s Puzzles & Games
Magazines
New Audiobooks
New Books
Kids Puzzles & Games
Launch Pad
Magazines (current magazines, library use only)
Microscope
YA Outdoor Games
Record Player
Telescope
Toys
Vinyl Records
21 Days
Audiobooks (older than 6 months)
Books (older than 6 months)
Book Bunches
Boom Boxes
CD Player
Chrome Book Kits
Music CDs (Limit 3 artist’s works per patron)
Switch Game Console
YA Puzzles & Board Games
Items may be renewed as a courtesy online, in person, or by phone (860-628-0947 x2). Items with a current waiting list, Chrome Books or Hot Spot Kits, Instruments Kid’s Backpacks, Ready2Read books, and Nintendo Switch Game Consoles are NOT eligible for renewal.
Renewals
Last reviewed by the Southington Public Library and Museum Board April 11, 2022.
7 Days
Binge Boxes
Cake Pans
DVDs (*Limit of 15 per patron including 2 seasons per series.)
Family Fun Packs
Take Me Back Totes
Video Games (Limit 3 per patron)
14 Days
Fitbit
Great Outdoors Backpack
Hooked on Phonics
Instruments
Kid’s Backpacks
Kid’s Puzzles & Games
Magazines
New Audiobooks
New Books
Kids Puzzles & Games
Launch Pad
Magazines (current magazines, library use only)
Microscope
YA Outdoor Games
Record Player
Telescope
Toys
Vinyl Records
21 Days
Audiobooks (older than 6 months)
Books (older than 6 months)
Book Bunches
Boom Boxes
CD Player
Chrome Book Kits
Music CDs (Limit 3 artist’s works per patron)
Switch Game Console
YA Puzzles & Board Games
Items may be renewed as a courtesy online, in person, or by phone (860-628-0947 x2). Items with a current waiting list, Chrome Books or Hot Spot Kits, Instruments Kid’s Backpacks, Ready2Read books, and Nintendo Switch Game Consoles are NOT eligible for renewal.
Renewals
- Library materials may be renewed twice on the original borrower's Library card, provided no holds are outstanding on the item. Eligible items will renew automatically due to the Courtesy Renewals program.
- Materials may be renewed at any time for an additional loan period from the current date, however, if the item is overdue, any fines incurred are the responsibility of the borrower.
- Materials may be renewed by telephone, online, or in-person.
- Library materials borrowed at non-LCI Libraries may not be renewed at the Southington Public Library.
- Ready2Read items may not be renewed.
- Library materials, with the exception of Ready2Read items, museum passes, summer reading list selections, and new materials, are available for an extended vacation loan period (not to exceed 42 days, six weeks).
- Library materials are available for an extended loan period for other reasons at the discretion of the Executive Director, Assistant Director, or Head of Circulation.
- An extended loan period may not be used when Library materials are being renewed.
- Library materials will not be due on days the Library is closed, nor will fines be charged for days the Library is closed. Materials will be due on the next day the Library is open following the Loan Schedule.
- Library materials may be returned to the Library circulation desk or the 24-hour book drop (items returned in the book drop before the Library opens are considered returned as of the last day the Library was open).
- Library materials may be returned to most libraries in Connecticut.
- Fines on overdue library materials returned to other libraries are determined by that library’s policies.
- Reserves may be placed on Library materials not currently on the shelf.
- Reserves may be placed online, in person, by telephone or email.
- There is no charge to reserve materials the Library owns.
- Borrowers may place holds on up to 50 items.
- Borrowers will be notified by email or phone when materials are ready to be checked out.
- After telephone notification, borrowers have three (3) days to pick up materials.
Last reviewed by the Southington Public Library and Museum Board April 11, 2022.
Resource Sharing
Resource Sharing
The Southington Public Library (Library) supports collaborative resource sharing to maximize access to a vast array of resources. The Library participates in various resource sharing programs to provide all Connecticut residents equal access to library resources and improve user’s access to information.
Connecticut’s libraries willingly cooperate and collaborate with each other and affiliated organizations to provide the best possible access to materials, services and expertise for the mutual benefit of all Connecticut residents. The Connecticut State Library supports deliverIT CT, borrowIT CT, requestIT CT, findIT CT and researchIT CT.
The Library is a member of Library Connection, INC., a non-profit cooperative of public and academic libraries that share an integrated library system and other technological innovations to improve the delivery of services.
Last reviewed by the Southington Public Library and Museum Board June 13, 2022.
Connecticut’s libraries willingly cooperate and collaborate with each other and affiliated organizations to provide the best possible access to materials, services and expertise for the mutual benefit of all Connecticut residents. The Connecticut State Library supports deliverIT CT, borrowIT CT, requestIT CT, findIT CT and researchIT CT.
The Library is a member of Library Connection, INC., a non-profit cooperative of public and academic libraries that share an integrated library system and other technological innovations to improve the delivery of services.
Last reviewed by the Southington Public Library and Museum Board June 13, 2022.
InterLibrary Loan
InterLibrary Loan
ILL Borrowing
Southington, Milldale, Marion, and Plantsville residents with a valid Southington Public Library card may request materials through interlibrary loan (ILL) at the Southington Public Library (Library). ILL encompasses all loans from non LCI consortia libraries. New items are not available for ILL.
Books, DVDs, CDs, audiobooks, periodicals, and other items may be requested through interlibrary loan. Actual loan of the materials is left to the discretion of the loaning library.
Users may place interlibrary loan requests at the Reference and Information Services Desk during regular service hours in person or by telephone. There is no charge to place an in-state InterLibrary Loan request.
Patrons are notified by phone or email when their material has arrived. Items are held at the Circulation Desk for seven (7) days. Patrons are notified by phone or email if the material requested through interlibrary loan is not available.
Most materials can be charged out for four (4) weeks unless the lending library stipulates that a shorter loan period must be honored. Videos & DVDs circulate for one (1) week. No renewals are permitted.
If the lending library stipulates the item as In Library Use Only, the patron will be required to use that item within the Southington Public Library only.
Items borrowed through InterLibrary Loan must be returned to the Southington Public Library. Patrons will be billed for lost or damaged items while they are checked out to them as per the Lost and Damaged Items policy.
ILL Lending
The Library loans books, unbound periodicals, and other media to any requesting library, providing the material is available, and not subject to restricted lending rules.
Materials available for loan are books, DVDs, CDs, and audiobooks.
Books and DVDs/Blu-ray are loaned for six (6) weeks. Items may be renewed one (1) time for three (3) weeks. Renewals are accepted via telephone or email. Items on hold cannot be renewed.
The Library accepts interlibrary loan requests in-person, by phone, email, and FulfILLment.
There is no charge to the borrowing library to place a request.
Interlibrary loan materials are shipped via BorrowIT, U.S. Mail (Library Rate), or fax.
Last reviewed by the Southington Public Library and Museum Board April 11, 2022.
Southington, Milldale, Marion, and Plantsville residents with a valid Southington Public Library card may request materials through interlibrary loan (ILL) at the Southington Public Library (Library). ILL encompasses all loans from non LCI consortia libraries. New items are not available for ILL.
Books, DVDs, CDs, audiobooks, periodicals, and other items may be requested through interlibrary loan. Actual loan of the materials is left to the discretion of the loaning library.
Users may place interlibrary loan requests at the Reference and Information Services Desk during regular service hours in person or by telephone. There is no charge to place an in-state InterLibrary Loan request.
Patrons are notified by phone or email when their material has arrived. Items are held at the Circulation Desk for seven (7) days. Patrons are notified by phone or email if the material requested through interlibrary loan is not available.
Most materials can be charged out for four (4) weeks unless the lending library stipulates that a shorter loan period must be honored. Videos & DVDs circulate for one (1) week. No renewals are permitted.
If the lending library stipulates the item as In Library Use Only, the patron will be required to use that item within the Southington Public Library only.
Items borrowed through InterLibrary Loan must be returned to the Southington Public Library. Patrons will be billed for lost or damaged items while they are checked out to them as per the Lost and Damaged Items policy.
ILL Lending
The Library loans books, unbound periodicals, and other media to any requesting library, providing the material is available, and not subject to restricted lending rules.
Materials available for loan are books, DVDs, CDs, and audiobooks.
Books and DVDs/Blu-ray are loaned for six (6) weeks. Items may be renewed one (1) time for three (3) weeks. Renewals are accepted via telephone or email. Items on hold cannot be renewed.
The Library accepts interlibrary loan requests in-person, by phone, email, and FulfILLment.
There is no charge to the borrowing library to place a request.
Interlibrary loan materials are shipped via BorrowIT, U.S. Mail (Library Rate), or fax.
Last reviewed by the Southington Public Library and Museum Board April 11, 2022.
Home Delivery
Home Delivery
The Southington Public Library is pleased to offer Homebound Delivery Service for Southington residents in need. Through this program, library materials are delivered to Southington residents who are permanently or temporarily homebound. Books, magazines, DVDs, music CDs, audiobooks and more are dropped off and picked up by Library staff on a scheduled day each month.
Patrons requesting Homebound Delivery must:
Approved by the Southington Public Library and Museum Board November 8, 2021.
Patrons requesting Homebound Delivery must:
- Be a Southington resident
- Be permanently or temporarily homebound
- Complete a Homebound Delivery Service Request form
- Have a viable means of contact: phone and/or email
- Have a valid Southington Library card
- Provide a safe and appropriate environment for staff to make their deliveries
Approved by the Southington Public Library and Museum Board November 8, 2021.
Fines and Replacement Costs
Fines and Replacement Costs
The Southington Public Library (Library) utilizes fines to ensure materials are returned in a timely manner. Daily fines depend upon the material type as indicated in the fine schedule, which is available on the Library website. At the discretion of the Board, the fine schedule may be suspended for a specific date(s). Staff has the discretion to waive individual fines in extenuating circumstances.
Patrons are responsible for the replacement cost, as noted in the item’s record, of an item that has not been returned or has been damaged beyond repair. Overdue fines will be waived at the time the replacement cost is paid. Items purchased from other vendors are not accepted in lieu of payment. Refunds are not issued if a lost item is found after payment.
If part of an item has been lost, the patron will be charged for the replacement of that part if it can be replaced, but if the part cannot be replaced, the patron will be charged the replacement cost of the entire item.
A damaged item may not be repaired by the patron, but must be repaired professionally with the fee for the cost of the repair to be paid by the patron. There is a charge for excessively damaged DVD, and CD cases or removal of barcodes and labels. Notices and bills are sent to borrowers with overdue or billed materials as a courtesy. Borrowing privileges, including those for digital items, are suspended if a patron’s fines and replacement costs exceed the fine and fees limit as listed on the fine schedule.
Last reviewed by the Southington Public Library and Museum Board June 13, 2022.
Patrons are responsible for the replacement cost, as noted in the item’s record, of an item that has not been returned or has been damaged beyond repair. Overdue fines will be waived at the time the replacement cost is paid. Items purchased from other vendors are not accepted in lieu of payment. Refunds are not issued if a lost item is found after payment.
If part of an item has been lost, the patron will be charged for the replacement of that part if it can be replaced, but if the part cannot be replaced, the patron will be charged the replacement cost of the entire item.
A damaged item may not be repaired by the patron, but must be repaired professionally with the fee for the cost of the repair to be paid by the patron. There is a charge for excessively damaged DVD, and CD cases or removal of barcodes and labels. Notices and bills are sent to borrowers with overdue or billed materials as a courtesy. Borrowing privileges, including those for digital items, are suspended if a patron’s fines and replacement costs exceed the fine and fees limit as listed on the fine schedule.
Last reviewed by the Southington Public Library and Museum Board June 13, 2022.
Materials Selection Policy
Materials Selection Policy
Purpose of Materials Selection Policy
The purpose of the Materials Selection Policy is to guide the librarians and to inform the public of the principles upon which selections are made. Basic to the Policy are the “Library Bill of Rights,” as adopted by the American Library Association and the “Freedom to Read Statement” issued jointly by the American Library Association and the Association of American Publishers.
The policy is directed toward building and maintaining a collection of library materials representing a comprehensive range of interests, tastes, viewpoints, values and levels of ability within the limits imposed by available funds and space.
The intent is that the collection be balanced in order to serve the greatest number of library users and potential library users within the Southington community.
Balance and Neutrality
Public libraries have a responsibility to provide books and other materials presenting diverse points of view on the problems and issues of our time represented by both nonfiction and fiction. It must be understood, therefore, that ownership of library materials does not constitute an endorsement by the library of the ideas or viewpoints expressed within those materials.
Selections of library materials are not made on the basis of any anticipated approval or disapproval by specific individuals or groups, but solely on the merits of the works in relation to building the collection and serving the needs and interests of library users and the community as a whole. In all cases, the quality of resources will be judged on the content as a whole, not by detached excerpts.
A patron wishing to recommend the exclusion of an item from the collection must fill out a “Request for Reconsideration of Library Materials.” The Request will be considered by the Library Director, the staff and Library Board. The decision, based on the principles in this Materials Selection Policy, will be forwarded to the patron.
Types of Materials
The library provides access to information in a wide variety of print and non-print formats. As technology evolves so does the Library’s collection. These policies cover all types of formats including, but not limited to: books, magazines, audiobooks, downloadable books, online databases, CDs and DVDs.
Criteria of Selection
Materials selection is an interpretive process based on the knowledge and judgment of the professional Library staff.
This knowledge includes familiarity with all types of materials, familiarity with the strengths and weaknesses of the existing collections, and awareness of the needs of the community.
Staff members consult standard bibliographic works and published reviews in professional and general periodicals in order to evaluate materials to be added to our collection. The same evaluation method applies to suggestions made by patrons.
General criteria applied in selecting library materials include, but are not limited to:
Textbooks may be purchased when the subject content constitutes the best available source of needed information. It is not the responsibility of the library to supply textbooks or curriculum material used in the local schools, nor multiple copies of a title sufficient to meet the simultaneous need of every student in a class.
Children’s Materials Selection
The Children’s Department provides materials for children from infancy through eighth grade as well as material for parents.
Juvenile materials are selected with the same care and judgment as adult materials, and are kept on open shelves where they are available to all children.
It is the policy of Southington Library that parents and guardians, not the library staff or trustees, are responsible for monitoring and approving the selection of materials made by minor children. It is the parents or guardians (and only they) who may restrict their children (and only their children) from borrowing specific library materials. Parents or guardians who wish their children not to have access to certain materials should accompany or otherwise advise their children. The library staff and board members cannot and do not act in loco parentis.
Selection of materials for the community as a whole cannot be inhibited by the possibility that specific items of an advanced nature may come into the possession of minor children.
Discarding
In order to provide accurate, up-to-date material, the library has an obligation to discard materials that are obsolete or in poor condition, as well as duplicate copies of titles no longer in demand.
Materials that have been selected by the staff to be withdrawn from the collection can be made available for transfer to The Friends of the Library Book Store, provided that when such materials are sold, the proceeds of such sale will be donated to the Library.
Materials, which are deemed unsuitable for the Book Store will be recycled or discarded.
Responsibility
Book and/or library materials selection is the responsibility of the Library Director and, under his/her direction, members of the library’s professional staff in accordance with selection policies as adopted by the Board of Directors.
Approved April 7, 2009. Last reviewed by the Southington Public Library and Museum Board March 14, 2016.
The purpose of the Materials Selection Policy is to guide the librarians and to inform the public of the principles upon which selections are made. Basic to the Policy are the “Library Bill of Rights,” as adopted by the American Library Association and the “Freedom to Read Statement” issued jointly by the American Library Association and the Association of American Publishers.
The policy is directed toward building and maintaining a collection of library materials representing a comprehensive range of interests, tastes, viewpoints, values and levels of ability within the limits imposed by available funds and space.
The intent is that the collection be balanced in order to serve the greatest number of library users and potential library users within the Southington community.
Balance and Neutrality
Public libraries have a responsibility to provide books and other materials presenting diverse points of view on the problems and issues of our time represented by both nonfiction and fiction. It must be understood, therefore, that ownership of library materials does not constitute an endorsement by the library of the ideas or viewpoints expressed within those materials.
Selections of library materials are not made on the basis of any anticipated approval or disapproval by specific individuals or groups, but solely on the merits of the works in relation to building the collection and serving the needs and interests of library users and the community as a whole. In all cases, the quality of resources will be judged on the content as a whole, not by detached excerpts.
A patron wishing to recommend the exclusion of an item from the collection must fill out a “Request for Reconsideration of Library Materials.” The Request will be considered by the Library Director, the staff and Library Board. The decision, based on the principles in this Materials Selection Policy, will be forwarded to the patron.
Types of Materials
The library provides access to information in a wide variety of print and non-print formats. As technology evolves so does the Library’s collection. These policies cover all types of formats including, but not limited to: books, magazines, audiobooks, downloadable books, online databases, CDs and DVDs.
Criteria of Selection
Materials selection is an interpretive process based on the knowledge and judgment of the professional Library staff.
This knowledge includes familiarity with all types of materials, familiarity with the strengths and weaknesses of the existing collections, and awareness of the needs of the community.
Staff members consult standard bibliographic works and published reviews in professional and general periodicals in order to evaluate materials to be added to our collection. The same evaluation method applies to suggestions made by patrons.
General criteria applied in selecting library materials include, but are not limited to:
- Suitability of physical form for library use.
- Suitability of subject and style for intended audience.
- Relevance to community needs.
- Relation to existing collection and other materials on the subject.
- Availability of similar materials through interlibrary loan.
- Reputation and/or significance of author.
- Positive reviews from professional journals.
- Local interest.
- Heavy demand for popular items.
- Budget limitations.
Textbooks may be purchased when the subject content constitutes the best available source of needed information. It is not the responsibility of the library to supply textbooks or curriculum material used in the local schools, nor multiple copies of a title sufficient to meet the simultaneous need of every student in a class.
Children’s Materials Selection
The Children’s Department provides materials for children from infancy through eighth grade as well as material for parents.
Juvenile materials are selected with the same care and judgment as adult materials, and are kept on open shelves where they are available to all children.
It is the policy of Southington Library that parents and guardians, not the library staff or trustees, are responsible for monitoring and approving the selection of materials made by minor children. It is the parents or guardians (and only they) who may restrict their children (and only their children) from borrowing specific library materials. Parents or guardians who wish their children not to have access to certain materials should accompany or otherwise advise their children. The library staff and board members cannot and do not act in loco parentis.
Selection of materials for the community as a whole cannot be inhibited by the possibility that specific items of an advanced nature may come into the possession of minor children.
Discarding
In order to provide accurate, up-to-date material, the library has an obligation to discard materials that are obsolete or in poor condition, as well as duplicate copies of titles no longer in demand.
Materials that have been selected by the staff to be withdrawn from the collection can be made available for transfer to The Friends of the Library Book Store, provided that when such materials are sold, the proceeds of such sale will be donated to the Library.
Materials, which are deemed unsuitable for the Book Store will be recycled or discarded.
Responsibility
Book and/or library materials selection is the responsibility of the Library Director and, under his/her direction, members of the library’s professional staff in accordance with selection policies as adopted by the Board of Directors.
Approved April 7, 2009. Last reviewed by the Southington Public Library and Museum Board March 14, 2016.
Reference Services
Reference Services
Reference and readers’ advisory service is one of the most important functions of the Southington Public Library (Library), and covers a wide range of services including research assistance, computer assistance, inter-library loan assistance, and referral services. The following policy is designed to ensure that all patrons receive the highest possible level of this service.
Goals
The goal of reference and readers’ advisory service is to provide accurate answers to library patrons’ questions by trained Librarians. This is accomplished by:
Ethics and Standards
The informational needs of every library patron will be taken seriously and facilitated with objectivity, respect, and confidentiality. Staff does not discriminate based on age, gender, race, sexual preference, disability, or appearance in providing reference services. Each patron’s reading tastes will be taken seriously and without judgment. However, when performing readers’ advisory services, personal interpretation and recommendation are unavoidable. Service is to be provided in a manner consistent with the Library Bill of Rights, the American Library Association Code of Ethics, and copyright law.
Availability of Service
The Library provides reference and readers’ advisory service to any patron requesting it, regardless of residency. Reference and readers’ advisory service is provided by staff during all hours that the library is open. Library staff will use available sources of information to answer questions. This includes, but is not limited to, books, periodicals, electronic databases, internet resources, and government agencies. If information appropriate to the patron’s need is not available in the library, a referral will be made to local or regional resources, inter-library loan, and/or other libraries. Whenever possible, answers to questions will be provided during the patron’s visit or telephone call.
Limitations
While Library staff will do their best to facilitate all requests, there are limitations to services and abilities based on staffing levels and professional ethics.
Last reviewed by the Southington Public Library and Museum Board June 13, 2022.
Goals
The goal of reference and readers’ advisory service is to provide accurate answers to library patrons’ questions by trained Librarians. This is accomplished by:
- Providing materials and services to meet users’ needs.
- Providing trained Librarians to assist patrons and to facilitate access to the library’s collections and cooperative resources.
- Assisting patrons in the use of reference resources, library materials, and in the development of research strategies.
- Providing readers’ advisory service.
- Providing efficient referral and effective follow-through including interlibrary loan, resource sharing, and supplementary reference services.
- Keeping the community informed about the services and resources available and encouraging their use.
Ethics and Standards
The informational needs of every library patron will be taken seriously and facilitated with objectivity, respect, and confidentiality. Staff does not discriminate based on age, gender, race, sexual preference, disability, or appearance in providing reference services. Each patron’s reading tastes will be taken seriously and without judgment. However, when performing readers’ advisory services, personal interpretation and recommendation are unavoidable. Service is to be provided in a manner consistent with the Library Bill of Rights, the American Library Association Code of Ethics, and copyright law.
Availability of Service
The Library provides reference and readers’ advisory service to any patron requesting it, regardless of residency. Reference and readers’ advisory service is provided by staff during all hours that the library is open. Library staff will use available sources of information to answer questions. This includes, but is not limited to, books, periodicals, electronic databases, internet resources, and government agencies. If information appropriate to the patron’s need is not available in the library, a referral will be made to local or regional resources, inter-library loan, and/or other libraries. Whenever possible, answers to questions will be provided during the patron’s visit or telephone call.
Limitations
While Library staff will do their best to facilitate all requests, there are limitations to services and abilities based on staffing levels and professional ethics.
- Information, particularly in the subject areas of law, medicine, consumer information, religion, politics, and persons finance/tax information, is presented without interpretation, advice, analysis, or personal recommendation.
- Staff will not engage in conversation or debate of a personal nature, including (but not limited to) religious beliefs or political positions.
- Patrons may not request to work exclusively with a particular staff member.
- Staff set reasonable limits on the amount of time and level of response given to patron requests for information in order to ensure equal and fair access to library services for all patrons.
- When it is not possible to answer a question by traditional means, staff may refer questions to another agency as appropriate.
- Patrons must comply with the Southington Public Library policies, including patron behavior, when engaging in reference and readers’ advisory services.
- Staff does not provide editorial, typing, tutoring, resume or translation services.
- Reading and interpretation of materials provided is solely the responsibility of the patron.
Last reviewed by the Southington Public Library and Museum Board June 13, 2022.
Computer/Internet Access
Computer/Internet Access
The Southington Public Library and Museum does not monitor and has no control over the information accessed through the Internet and cannot be held responsible for its content.
Library’s staff’s availability to assist users with Internet access is limited. Users should have basic computer skills including the ability to use a mouse. Staff will provide training and instruction on a scheduled basis.
Patrons are barred from engaging in any and all illegal activities while using the Internet. This includes, but is not limited to, violation of copyright or software licenses and attempting to violate system security. Library staff will not knowingly tolerate children under the age of 17 accessing sites containing obscene material, as defined by the Connecticut State Statutes (53a-193). Users may not access pornographic materials or gambling online.
Patrons may not load their own software into library computers or save any files on the hard drive. Patrons may save their work to flash drives.
Patrons must leave computers with Internet access exactly as they were found. Users cannot add or delete bookmarks or change preferences.
The library does not censor nor does it protect children from controversial or inappropriate resources. Parents or guardians, NOT THE LIBRARY, are responsible for information accessed by their children.
Any user who is found to have violated this policy is subject to loss of computer privileges.
Last reviewed by the Southington Public Library and Museum Board March 14, 2016.
Library’s staff’s availability to assist users with Internet access is limited. Users should have basic computer skills including the ability to use a mouse. Staff will provide training and instruction on a scheduled basis.
Patrons are barred from engaging in any and all illegal activities while using the Internet. This includes, but is not limited to, violation of copyright or software licenses and attempting to violate system security. Library staff will not knowingly tolerate children under the age of 17 accessing sites containing obscene material, as defined by the Connecticut State Statutes (53a-193). Users may not access pornographic materials or gambling online.
Patrons may not load their own software into library computers or save any files on the hard drive. Patrons may save their work to flash drives.
Patrons must leave computers with Internet access exactly as they were found. Users cannot add or delete bookmarks or change preferences.
The library does not censor nor does it protect children from controversial or inappropriate resources. Parents or guardians, NOT THE LIBRARY, are responsible for information accessed by their children.
Any user who is found to have violated this policy is subject to loss of computer privileges.
Last reviewed by the Southington Public Library and Museum Board March 14, 2016.
3D Printer Use
3D Printer Use
To use the Southington Library 3D Printer you will:
Rules of Use:
By signing below, I agree to the above rules. I understand that failure to adhere to these rules will result in termination of the right to use the 3D printer.
Approved by the Library Board: September 8, 2013.
- Have a valid Southington Library card.
- Have basic proficiency in the use of a 3D printer (video instruction is available on the Library’s website).
- Be age 13 or older. Children age 12 or younger must be accompanied by a “trained” parent or guardian.
- Sign the Library Rule of Use Card.
Rules of Use:
- You may book a two hour block of time, with all sessions ending one hour before the Library closes.
- You may reserve a maximum of two sessions per calendar month.
- You may book up to 30 days in advance.
- Absolutely no weapons are to be printed.
- Users must stay at the workstation at all times.
- No food or drinks are allowed at the workstation.
By signing below, I agree to the above rules. I understand that failure to adhere to these rules will result in termination of the right to use the 3D printer.
Approved by the Library Board: September 8, 2013.
Local History Room
Purpose
The Local History Room at the Southington Public Library (Library) will collect, organize, preserve and provide access to a non-circulating collection of primary and secondary sources that document the history of the Town of Southington, its inhabitants, government, environment, businesses, institutions and organizations.
Collection Statement
The collection includes but is not limited to: published books, photographs, government documents or facsimiles, maps, manuscripts, pamphlets, newspapers, serials, audio-visual materials, institutional or organization records, and scrapbooks of historical materials that relate to Southington. Found in the collection in various physical formats are: yearbooks, periodicals, newsletters, demographic information, city directories, phonebooks, reports, studies, plans, obituaries, local histories, maps and images.
Local History Room Use
If you are interested in viewing an item from the Local History Room, requests must be made at the Reference Desk. Library staff will pull items from the room for you to use in-library only. Library staff will hold your photo ID or library card until the item is returned to the Reference Desk. Items from the Local History Room may not leave the Southington Public Library. Items may be scanned, photocopied, or photographed with the exception of those deemed too fragile by Library staff.
If admittance to the archive is required, a patron may complete a request for exception form available at the reference desk. Once approved by the Board of Directors, admittance will be permitted with the following stipulations:
Collection Development Policy
The following criteria are used to select items for inclusion in the local history collection:
Monetary Appraisals
The Library will not conduct any monetary appraisals for donors or otherwise.
Donations
Those wanting to make a donation to the Southington Public Library Local History Room should contact the Reference Department. We will gladly accept donations that add to the quality of the collection and adhere to the Local History Room collection development policy. The suitability of donated items is solely determined by Southington Public Library staff.
Donations will be accepted only if the Library believes it can make good use of the material. In cases where the collection would fit better in a different institution, the Library will work with the donor to place it elsewhere.
The Library reserves the right to refuse an offered donation. The Library will not accept material that can harm other material in the collection, such as anything that shows damage from mold, mildew, water, insects, smoke, or dirt. The Library may also decide not to accept items which it cannot properly store, display, or otherwise care for.
The Library reserves the right to decide how the donated material will be displayed or stored, how the item may be used by the public, and how long the item will be retained. Materials in the local history collection (especially photographs and negatives) may be scanned and placed on the Internet for viewing, may be moved from the local history collection to other sections of the library, may be sold, or may be transferred to another library.
The additional stipulations as set forth in the Donations, Gifts, Memorials policy will also pertain to the Local History Room.
Reappraisal and Deaccession
The Southington Public Library reserves the right to reevaluate and/or remove materials that do not fall within the scope of the Library’s mission. Options include returning materials to donors, selling items, and offering collections to other institutions.
Approved by the Library Board of Directors March 14, 2022.
The Local History Room at the Southington Public Library (Library) will collect, organize, preserve and provide access to a non-circulating collection of primary and secondary sources that document the history of the Town of Southington, its inhabitants, government, environment, businesses, institutions and organizations.
Collection Statement
The collection includes but is not limited to: published books, photographs, government documents or facsimiles, maps, manuscripts, pamphlets, newspapers, serials, audio-visual materials, institutional or organization records, and scrapbooks of historical materials that relate to Southington. Found in the collection in various physical formats are: yearbooks, periodicals, newsletters, demographic information, city directories, phonebooks, reports, studies, plans, obituaries, local histories, maps and images.
Local History Room Use
If you are interested in viewing an item from the Local History Room, requests must be made at the Reference Desk. Library staff will pull items from the room for you to use in-library only. Library staff will hold your photo ID or library card until the item is returned to the Reference Desk. Items from the Local History Room may not leave the Southington Public Library. Items may be scanned, photocopied, or photographed with the exception of those deemed too fragile by Library staff.
If admittance to the archive is required, a patron may complete a request for exception form available at the reference desk. Once approved by the Board of Directors, admittance will be permitted with the following stipulations:
- Appointments are required
- Users may be accompanied staff at their discretion
- Users may only bring pencil, paper, and phone into room (no bags, food, beverages, etc.)
- Items may not be removed from the Local History Room, staff will assist with copies and scanning as needed,
- All items used must be left in the designated area and refiled by Library staff
- Users may be asked to wear archival gloves
Collection Development Policy
The following criteria are used to select items for inclusion in the local history collection:
- Relevance to Southington history
- Authenticity of record
- Suitability of the subject to the local history collection
- Non-duplication of material within the collection
- Quality of physical form of material
- Ease of use for patrons
- Cost to preserve, store and process
- Security requirements to store and/or display
- Restrictions by donor
- When appropriate Library staff will consult with local experts
Monetary Appraisals
The Library will not conduct any monetary appraisals for donors or otherwise.
Donations
Those wanting to make a donation to the Southington Public Library Local History Room should contact the Reference Department. We will gladly accept donations that add to the quality of the collection and adhere to the Local History Room collection development policy. The suitability of donated items is solely determined by Southington Public Library staff.
Donations will be accepted only if the Library believes it can make good use of the material. In cases where the collection would fit better in a different institution, the Library will work with the donor to place it elsewhere.
The Library reserves the right to refuse an offered donation. The Library will not accept material that can harm other material in the collection, such as anything that shows damage from mold, mildew, water, insects, smoke, or dirt. The Library may also decide not to accept items which it cannot properly store, display, or otherwise care for.
The Library reserves the right to decide how the donated material will be displayed or stored, how the item may be used by the public, and how long the item will be retained. Materials in the local history collection (especially photographs and negatives) may be scanned and placed on the Internet for viewing, may be moved from the local history collection to other sections of the library, may be sold, or may be transferred to another library.
The additional stipulations as set forth in the Donations, Gifts, Memorials policy will also pertain to the Local History Room.
Reappraisal and Deaccession
The Southington Public Library reserves the right to reevaluate and/or remove materials that do not fall within the scope of the Library’s mission. Options include returning materials to donors, selling items, and offering collections to other institutions.
Approved by the Library Board of Directors March 14, 2022.
Gallery/Artwork Loan
Gallery/Artwork Loan
The Southington Public Library provides gallery and display space for local artists and collectors to display their work. Artists may be offered the option of holding a reception in the Library cafe, dependent upon availability. Hanging and removal of artwork is the artist's responsibility.
All exhibits shall be offered to the Library at no cost and shall be lent under the terms and conditions of “the Gallery at the Library Application.” The artist agrees to release and hold harmless the Town of Southington and the Southington Public Library and Barnes Museum from any and all claims pertaining to its exhibit, including but not limited to the loss and/or damage to the art while on display.
Artwork will be shown for one-month periods, beginning the first day of the month and ending the last day of the month. With artist permission, an additional virtual exhibit/slideshow will be posted on our website and social media channels for a one-month period to increase artist exposure. Artists may use gallery space as a means of selling their work, but they are responsible for providing contact information and handling all sales.
A completed application is not a guarantee of exhibit space. All exhibits are hosted at the discretion of Library staff and applications must include samples of work to be displayed.
Approved by the Southington Public Library and Museum Board November 8, 2021.
All exhibits shall be offered to the Library at no cost and shall be lent under the terms and conditions of “the Gallery at the Library Application.” The artist agrees to release and hold harmless the Town of Southington and the Southington Public Library and Barnes Museum from any and all claims pertaining to its exhibit, including but not limited to the loss and/or damage to the art while on display.
Artwork will be shown for one-month periods, beginning the first day of the month and ending the last day of the month. With artist permission, an additional virtual exhibit/slideshow will be posted on our website and social media channels for a one-month period to increase artist exposure. Artists may use gallery space as a means of selling their work, but they are responsible for providing contact information and handling all sales.
A completed application is not a guarantee of exhibit space. All exhibits are hosted at the discretion of Library staff and applications must include samples of work to be displayed.
Approved by the Southington Public Library and Museum Board November 8, 2021.
Meeting Room
Meeting Room
Southington Public Library (Library) maintains meeting space(s) primarily for Library related activities. Programs may be sponsored or co-sponsored by the Library in fulfillment of its mission.
When meeting space(s) are not needed for Library activities, nonprofit organizations headquartered in Southington and/or serving the Southington community may use the meeting space(s) for educational, civic, recreational and/or cultural programs intended for and open to the public.
Library functions will have first priority for use of the meeting spaces and the Library reserves the right to preempt non-library use. Library use may include meetings of Town Departments, agencies, or use by elected officials representing Southington.
No admission may be charged for any town or non-profit event. No collection may be taken, no funds solicited, no materials sold nor any direct sales made except in conjunction with library-sponsored programs and with written pre-approval of the Executive Director or their designee. There shall be no soliciting inside the Library or on Library property.
For-profit organizations may rent approved space(s) if not previously scheduled for Library, Town, or not-for-profit usage at the discretion of the Executive Director. Fees and certificate of insurance may be required.
The meeting space(s) is available for use only when the Library is open.
Applications to use the meeting space(s) are available at the Library Reference and Information Desk. An application for use should be made one month in advance whenever possible. Applications will not be accepted further than six months in advance.
An adult must contract for use of the room by juvenile groups, and adequate adult supervision must be provided.
In accordance with Connecticut State Law, no smoking is allowed. Alcoholic beverages may not be served.
Organizations using the meeting space(s) are responsible for arranging, setting up, and putting away furniture within the time reserved.
The Library will not be responsible for equipment, supplies, exhibit materials, or any other items owned by an individual or group, used in the meeting space(s).
The organization will be responsible for any damage to Library equipment or premises. Such damage shall be reported promptly to the Executive Director who will arrange for professional repairs or cleaning, the cost of which will be borne by the organization.
A statement of sponsorship must appear in all advertising and press releases using the following phrase: “This program is sponsored by (organization’s name) and will be held in the Room of the Southington Library & Museum, 255 Main St., Southington, CT 06489”
In all advertising and press releases it must be made clear that the sponsoring organization should be contacted directly for information regarding the program, and a contact name and telephone number/email address must be provided.
The organization using the meeting space(s) is responsible for supervising the meeting, and ensuring that meeting attendees adhere to the Library’s Code of Conduct. Meetings which will interfere with normal library use will not be permitted. Failure to comply with Library Policies and Code of Conduct will result in a cancellation of the event and/or a denial of future requests for use of the room.
Notice of cancellation for any reason of a reservation to use the meeting space(s) will be given as far in advance as possible.
Meeting sizes must remain within the limits set by fire code or any other pre-emptive requirement.
Approved by the Library Board of Directors, May 14, 2007 .
Amended by the Southington Public Library and Museum Board March 14, 2022.
When meeting space(s) are not needed for Library activities, nonprofit organizations headquartered in Southington and/or serving the Southington community may use the meeting space(s) for educational, civic, recreational and/or cultural programs intended for and open to the public.
Library functions will have first priority for use of the meeting spaces and the Library reserves the right to preempt non-library use. Library use may include meetings of Town Departments, agencies, or use by elected officials representing Southington.
No admission may be charged for any town or non-profit event. No collection may be taken, no funds solicited, no materials sold nor any direct sales made except in conjunction with library-sponsored programs and with written pre-approval of the Executive Director or their designee. There shall be no soliciting inside the Library or on Library property.
For-profit organizations may rent approved space(s) if not previously scheduled for Library, Town, or not-for-profit usage at the discretion of the Executive Director. Fees and certificate of insurance may be required.
The meeting space(s) is available for use only when the Library is open.
Applications to use the meeting space(s) are available at the Library Reference and Information Desk. An application for use should be made one month in advance whenever possible. Applications will not be accepted further than six months in advance.
An adult must contract for use of the room by juvenile groups, and adequate adult supervision must be provided.
In accordance with Connecticut State Law, no smoking is allowed. Alcoholic beverages may not be served.
Organizations using the meeting space(s) are responsible for arranging, setting up, and putting away furniture within the time reserved.
The Library will not be responsible for equipment, supplies, exhibit materials, or any other items owned by an individual or group, used in the meeting space(s).
The organization will be responsible for any damage to Library equipment or premises. Such damage shall be reported promptly to the Executive Director who will arrange for professional repairs or cleaning, the cost of which will be borne by the organization.
A statement of sponsorship must appear in all advertising and press releases using the following phrase: “This program is sponsored by (organization’s name) and will be held in the Room of the Southington Library & Museum, 255 Main St., Southington, CT 06489”
In all advertising and press releases it must be made clear that the sponsoring organization should be contacted directly for information regarding the program, and a contact name and telephone number/email address must be provided.
The organization using the meeting space(s) is responsible for supervising the meeting, and ensuring that meeting attendees adhere to the Library’s Code of Conduct. Meetings which will interfere with normal library use will not be permitted. Failure to comply with Library Policies and Code of Conduct will result in a cancellation of the event and/or a denial of future requests for use of the room.
Notice of cancellation for any reason of a reservation to use the meeting space(s) will be given as far in advance as possible.
Meeting sizes must remain within the limits set by fire code or any other pre-emptive requirement.
Approved by the Library Board of Directors, May 14, 2007 .
Amended by the Southington Public Library and Museum Board March 14, 2022.
Programs
Programs
Chapter VI, Section 609 of the Southington Town Charter charges the Board of Directors of the Southington Public Library to be responsible for all activities and programming of the Library. Our mission is to provide a wide range of programming for children, teens and adults. Speakers and materials for programming are selected on the basis of cost, availability, and suitability to the program subject and quality.
All programs will be free and open to the public, but may have age or grade level restrictions. Programs in partnership with other institutions will be exempt from the public requirement, but will seek to increase the audience and target underserved populations.
Advance registration for programs may be required. Space limitations of the program space may further limit attendance.
Programs cannot be used for solicitation or partisan purposes. However, the sale of books or other media by presenters or authors may be permitted as part of a program with advance permission from the Executive Director. Presenters will be responsible for their own sales; Library staff will not be made available to assist.
Any individual requiring an accommodation to participate in a Library program should contact Library Administration two weeks prior to the program.
Library sponsorship of a program does not constitute endorsement by the Library, staff or Board of the program content or of the views expressed by presenters or participants.
Edited 5/31/2023; Approved 6/12/23
All programs will be free and open to the public, but may have age or grade level restrictions. Programs in partnership with other institutions will be exempt from the public requirement, but will seek to increase the audience and target underserved populations.
Advance registration for programs may be required. Space limitations of the program space may further limit attendance.
Programs cannot be used for solicitation or partisan purposes. However, the sale of books or other media by presenters or authors may be permitted as part of a program with advance permission from the Executive Director. Presenters will be responsible for their own sales; Library staff will not be made available to assist.
Any individual requiring an accommodation to participate in a Library program should contact Library Administration two weeks prior to the program.
Library sponsorship of a program does not constitute endorsement by the Library, staff or Board of the program content or of the views expressed by presenters or participants.
Edited 5/31/2023; Approved 6/12/23
Virtual Meetings
Virtual Meetings
The Board of Directors for the Southington Public Library and Barnes Museum permit the use of virtual meetings at the discretion of the Board Chair, or Committee Chair for committee meetings, in special circumstances.
A request by a Board or Committee member to attend a scheduled meeting virtually will be permitted at the discretion of the Board Chair, or Committee Chair for committee meetings. Such requests are only for special circumstances and require three business days notice.
Last reviewed by the Southington Public Library and Museum Board June 13, 2022.
A request by a Board or Committee member to attend a scheduled meeting virtually will be permitted at the discretion of the Board Chair, or Committee Chair for committee meetings. Such requests are only for special circumstances and require three business days notice.
Last reviewed by the Southington Public Library and Museum Board June 13, 2022.
Community Billboard
Community Billboard
The Southington Public Library posts and distributes announcements of local cultural, educational and/or recreational events and programs presented by or supporting local nonprofits and organizations as a means of providing resources to the community. Posting may occur on the physical bulletin board in the library, via the electronic newsletter, social media, or library website.
All advertised events must be open to the public, regardless of where the event is held or possible admission costs. Advertisements of local nonprofit fundraisers are accepted. General information on political issues and platforms may be made available for informational purposes. Personal, commercial, or profit-making advertisements are not allowed.
All materials to be posted or distributed must be approved by Library staff. Physical bulletin board space is on a first-come, first-served basis and postings are confined to available bulletin board space. Preference is given to Southington sponsored events.
Posting or distribution of materials in or by the Library does not in any way constitute an endorsement of the event or hosting group’s individual policies and/or beliefs by the Southington Public Library, Library Board, or Town of Southington.
Approved by the Southington Public Library and Museum Board November 8, 2021.
All advertised events must be open to the public, regardless of where the event is held or possible admission costs. Advertisements of local nonprofit fundraisers are accepted. General information on political issues and platforms may be made available for informational purposes. Personal, commercial, or profit-making advertisements are not allowed.
All materials to be posted or distributed must be approved by Library staff. Physical bulletin board space is on a first-come, first-served basis and postings are confined to available bulletin board space. Preference is given to Southington sponsored events.
Posting or distribution of materials in or by the Library does not in any way constitute an endorsement of the event or hosting group’s individual policies and/or beliefs by the Southington Public Library, Library Board, or Town of Southington.
Approved by the Southington Public Library and Museum Board November 8, 2021.
Displays, Exhibits, Bulletin Boards, Literature Racks
Displays, Exhibits, Bulletin Boards, Literature Racks
- The SOUTHINGTON LIBRARY & MUSEUM posts/distributes announcements of local cultural, educational and/or recreational events and programs.
- All advertised events must be open to the public, regardless of where the event is held.
- The fact that a group/individual is allowed to post/distribute materials in the Library does not in any way constitute an endorsement of the group's/individual's policies and/or beliefs by the Library or the Town of Southington.
- Display space in the Library is available on a first-come, first-served basis. Preference is given to:
- Library, Friends of the Library, & Library Foundation events
- Town-sponsored events
- Events sponsored by a Southington group
- Events sponsored by a regional group
- Events sponsored by other groups
- Preference is given to posters/announcements that are 8.5" x 11" or smaller. Larger signs are posted space-permitting.
- Posters/flyers advertising commercial or private for-profit endeavors (tag sales, flea markets, classified ads) are prohibited.
- Posters/flyers advertising local non-profit fundraisers are accepted.
- All materials to be posted/distributed must be approved by a reference librarian, the Children's Librarian, or the Library Director as meeting the criteria of this policy.
- All posters/announcements are confined to available bulletin board space. NO notices are attached to the walls in the building.
- The Library will make available information on political issues and platforms of the major political parties in the Reference Department. This information is for the use of the public to help make an informed decision. The Library will NOT post or distribute anything that supports or opposes a specific candidate(s) or political issue(s).
- Individuals/representatives from non-profit organizations may set up displays/exhibits in the Library with advance approval of the Adult Services Librarian, Children's Librarian, or Library Director as appropriate.
Last reviewed by the Southington Public Library and Museum Board March 14, 2016.
Social Media
Social Media
Social media provides a valuable and timely way for the Southington Public Library (Library) to disseminate information about and promote library news, events, projects and services. It also serves to inspire conversation and expand the Library’s connection with the community. The Library and/or Library departments can establish, with the Director’s permission, any social media accounts which they are able to maintain at a high, professional standard.
The Library welcomes the comments, posts, and messages of the community and recognizes and respects differences in opinion. However, the Library reserves the right to hide public posts or comments if they include spam or advertisements, hateful or harassing speech, obscenity, personal disparagement or defamation, or any other comment that violates the library’s code of conduct. The Library reserves the right to ban or block users who have repeatedly posted in violation of this policy.
Users should have no expectation of privacy in postings on Library social media sites. The Library reserves the right to reproduce comments, posts and messages in other public venues; such reproduction may be edited for space or content while retaining the original intent of the post.
The Library is not responsible for the content of posts made by third parties, including but not limited to customers, reviewers and advertisers. Public posts by third parties do not reflect the positions of the library, its employees, or the Town of Southington.
* See also Town of Southington Social Media Policy, located in Town of Southington Handbook
Adopted by the Southington Public Library and Museum Board December 14, 2020. Amended February 15, 2022.
The Library welcomes the comments, posts, and messages of the community and recognizes and respects differences in opinion. However, the Library reserves the right to hide public posts or comments if they include spam or advertisements, hateful or harassing speech, obscenity, personal disparagement or defamation, or any other comment that violates the library’s code of conduct. The Library reserves the right to ban or block users who have repeatedly posted in violation of this policy.
Users should have no expectation of privacy in postings on Library social media sites. The Library reserves the right to reproduce comments, posts and messages in other public venues; such reproduction may be edited for space or content while retaining the original intent of the post.
The Library is not responsible for the content of posts made by third parties, including but not limited to customers, reviewers and advertisers. Public posts by third parties do not reflect the positions of the library, its employees, or the Town of Southington.
* See also Town of Southington Social Media Policy, located in Town of Southington Handbook
Adopted by the Southington Public Library and Museum Board December 14, 2020. Amended February 15, 2022.
Test Administration
Test Administration
To support continuing education and lifelong learning, Southington Public Library (Library) staff may act as test administrators for distance learning students and other students who may need to have a test or exam administered.
The Library will provide this service under the following conditions:
Adopted by the Southington Public Library and Museum Board March 14, 2022.
The Library will provide this service under the following conditions:
- Appointments are required for test administration and can be made by contacting the Reference Desk.
- The Library must agree to receive the exam. When contacted by the student, the Library will arrange a time for the exam to be taken.
- Students need to present a current photo ID upon arrival on the day of their exam. The name on the ID must match the name on the exam the student is registered to take.
- The student must not require supervision while taking the exam. The Library is unable to provide one-on-one monitoring of students.
- The student must understand and be aware that the library environment and noise level will vary. The Library is unable to determine or predict the noise level at any given time or day.
- The student must understand that they can only utilize the areas of the library that are open to the public to take the exam. The Library does not provide any special rooms for students to take exams.
- If the exam is to be taken online, then the student agrees to the Library’s public computer use policy. The student must arrange with the Library in advance for extended time on the public computers. Students may use their own laptop computers to access the Library’s wireless network and take their exam.
- If the student must take the exam online, the Library is not responsible for any failure to connect, loss of power, or other interruption to the test taking process.
- The Library staff will hand out the exam or access the exam online, collect it when completed or complete the process online if required, and mail, email, or fax it back to the appropriate educational institution.
- These services are available at the discretion of the Reference Desk staff and may be unavailable due to staffing or if the exam's conditions cannot be reasonably accommodated.
- This policy is subject to change at the discretion of the Southington Public Library Board of Directors, the Executive Director or their designee.
Adopted by the Southington Public Library and Museum Board March 14, 2022.
Notary Services
Notary Services
A Notary Public (Notary) is a public servant appointed by the Connecticut Secretary of State to witness the signing of important documents and administer oaths. Southington Public Library (Library) offers Notary services free to all patrons. Staff facilitating Notary services must follow all guidelines set forth by the State of Connecticut.
Notary services are available during most normal Library hours, no less than 30 minutes before closing. Appointments for Notary service are required. Patrons are expected to contact the Reference Desk ahead of time to ensure availability of appropriate staff and the document is eligible for notary at the Library.
Connecticut law requires that the signer of the document to be notarized provides the notary with at least two (2) forms of identification containing the individual’s signature, at least one (1) of which also contains the photograph of the signer, or a physical description.
Acceptable forms of primary ID include:
The Library also sets forth the following expectations and limitations:
Adopted by the Southington Public Library and Museum Board March 14, 2022.
Notary services are available during most normal Library hours, no less than 30 minutes before closing. Appointments for Notary service are required. Patrons are expected to contact the Reference Desk ahead of time to ensure availability of appropriate staff and the document is eligible for notary at the Library.
Connecticut law requires that the signer of the document to be notarized provides the notary with at least two (2) forms of identification containing the individual’s signature, at least one (1) of which also contains the photograph of the signer, or a physical description.
Acceptable forms of primary ID include:
- A current passport
- A valid driver’s license
- A valid state ID
- A signed library card
- A signed credit card/debit card
- A work ID with signature
The Library also sets forth the following expectations and limitations:
- All documents must be complete and ready for signature. Do not sign the document until you are in the presence of a Notary and are told to sign.
- Library Notary service is not available for deeds, mortgages and other real estate-related documents, wills, living wills, living trusts, codicils, depositions, birth certificates, and marriage licenses. Note that certified copies of these can be obtained from the issuing authority.
- The Library cannot guarantee availability of witnesses. If your document requires witnesses, please bring them with you.
- Library staff will not provide legal advice.
Adopted by the Southington Public Library and Museum Board March 14, 2022.
Warming and Cooling Station
Warming/Cooling Station
The Southington Public Library acts as a warming and cooling center for the town of Southington at the discretion of the Department of Health during hours of operation.
Adopted by the Southington Public Library and Museum Board December 14, 2020.
Adopted by the Southington Public Library and Museum Board December 14, 2020.
Privacy
Confidentiality of Library Records
Confidentiality of Library Records
The Southington Public Library (Library) keeps patrons their priority at all times and is committed to protecting user and provider information as legally required.
In accordance with Connecticut statutes*, and as recommended by the Connecticut Library Association and the American Library Association, the circulation records and other records identifying the names of Library users and other personally identifiable information shall be considered confidential in nature and may be revealed only to record holders for their own use. This includes titles and number of items checked out, held on reserve, or overdue on any individual patron's record.
*Section 11-25(b): "Notwithstanding the provisions of Section 1-19, personally identifiable information contained in circulation records of all public libraries shall be confidential."
Such records shall not be made available to any agency of state, federal, or local government except pursuant to such process, order, or subpoena as may be authorized under the authority of, and pursuant to, federal, state, or local law relating to civil, criminal, or administrative discovery procedures or legislative investigative power.
The issuance or enforcement of any such process, order, or subpoena shall be resisted until such time as a proper showing of good cause has been made in a court of competent jurisdiction. Upon receipt of such a process, order, or subpoena, the Library's officers will consult with their legal counsel to determine if such process, order, or subpoena is in proper form. If the process, order, or subpoena is not in proper form or if good cause has not been shown, they will insist that such defects be cured.
Except as stated above, all records maintained or kept on file by the Library are considered public records, and every person shall have the right to inspect such records promptly during regular business or office hours or to receive a copy of such records.
Collection and Use of Email Address:
Email addresses provided for the purposes of communication regarding library usage, holds, and other circulation matters will not be used for additional purposes.
Patrons and community members are encouraged separately opt-in to Library communications about programs and other information via an e-newsletter service.
Email addresses provided for either purpose will not be shared.
Last reviewed by the Southington Public Library and Museum Board March 14, 2022.
In accordance with Connecticut statutes*, and as recommended by the Connecticut Library Association and the American Library Association, the circulation records and other records identifying the names of Library users and other personally identifiable information shall be considered confidential in nature and may be revealed only to record holders for their own use. This includes titles and number of items checked out, held on reserve, or overdue on any individual patron's record.
*Section 11-25(b): "Notwithstanding the provisions of Section 1-19, personally identifiable information contained in circulation records of all public libraries shall be confidential."
Such records shall not be made available to any agency of state, federal, or local government except pursuant to such process, order, or subpoena as may be authorized under the authority of, and pursuant to, federal, state, or local law relating to civil, criminal, or administrative discovery procedures or legislative investigative power.
The issuance or enforcement of any such process, order, or subpoena shall be resisted until such time as a proper showing of good cause has been made in a court of competent jurisdiction. Upon receipt of such a process, order, or subpoena, the Library's officers will consult with their legal counsel to determine if such process, order, or subpoena is in proper form. If the process, order, or subpoena is not in proper form or if good cause has not been shown, they will insist that such defects be cured.
Except as stated above, all records maintained or kept on file by the Library are considered public records, and every person shall have the right to inspect such records promptly during regular business or office hours or to receive a copy of such records.
Collection and Use of Email Address:
Email addresses provided for the purposes of communication regarding library usage, holds, and other circulation matters will not be used for additional purposes.
Patrons and community members are encouraged separately opt-in to Library communications about programs and other information via an e-newsletter service.
Email addresses provided for either purpose will not be shared.
Last reviewed by the Southington Public Library and Museum Board March 14, 2022.
Security Cameras
Security Cameras
Video surveillance is conducted on portions of the interior of the Southington Public Library (Library). Signage at the main doors notifies visitors of this monitoring.
Video surveillance is for the express and sole purpose of enhancing the physical security of the library, its property, staff, and users. Cameras will not be installed for the purpose of monitoring staff performance.
Library staff may, but do not always, monitor what is happening in real time; thus, staff and visitors should take appropriate precautions to safeguard their safety and personal property. The Library is not responsible for loss of property or personal injury.
Recordings, triggered by motion, are stored in a secure location by the Town of Southington (Town) Information Technology (IT) Department. The Executive Director and Town IT staff have access to those recordings.
Confidentiality and privacy issues prohibit the general public from viewing security camera footage, and recordings will be kept confidential except as required by law.
The Library disclaims any liability for use of the video data in accordance with the terms of this policy, given that the library is a public facility and the security cameras shall be limited to those areas where patrons and/or staff have no reasonable expectation of privacy.
Last reviewed by the Southington Public Library and Museum Board April 11, 2022.
Video surveillance is for the express and sole purpose of enhancing the physical security of the library, its property, staff, and users. Cameras will not be installed for the purpose of monitoring staff performance.
Library staff may, but do not always, monitor what is happening in real time; thus, staff and visitors should take appropriate precautions to safeguard their safety and personal property. The Library is not responsible for loss of property or personal injury.
Recordings, triggered by motion, are stored in a secure location by the Town of Southington (Town) Information Technology (IT) Department. The Executive Director and Town IT staff have access to those recordings.
Confidentiality and privacy issues prohibit the general public from viewing security camera footage, and recordings will be kept confidential except as required by law.
The Library disclaims any liability for use of the video data in accordance with the terms of this policy, given that the library is a public facility and the security cameras shall be limited to those areas where patrons and/or staff have no reasonable expectation of privacy.
Last reviewed by the Southington Public Library and Museum Board April 11, 2022.
Photography/Video
Photography/Video
The Southington Public Library (Library) may elect to take photographs or video at events for educational and promotional purposes. The forum for the posting of this media shall include, but not be limited to, the Library website, social media, and marketing materials.
Patrons who do not want their photographs or videos or those of their minor child taken at events should inform the Library staff present and we will do our best to accommodate those wishes.
Last reviewed by the Southington Public Library and Museum Board April 11, 2022.
Patrons who do not want their photographs or videos or those of their minor child taken at events should inform the Library staff present and we will do our best to accommodate those wishes.
Last reviewed by the Southington Public Library and Museum Board April 11, 2022.
Financial
Donations, Gifts, and Memorials
The Southington Public Library accepts gifts that help further the Library’s mission to provide resources and services for lifelong learning and enrichment to serve all of our community. The Southington Public Library accepts and greatly values all donations, gifts, and contributions aligned with our mission and values. We reserve the right to refuse any contributions that are not so aligned.
Donations and gifts must be freely given without commitment to final disposition. The Library will assume unconditional ownership of all items donated and retains the right to use or dispose of them at will.
When the Library receives a cash gift for the purchase of materials, whether as a memorial or for any other purpose, the general nature of the subject area of the materials to be purchased shall be based upon the wishes of the donor. However, the library staff, in accordance with the needs and selection policies of the Library, shall make selection of specific titles.
Gift items must meet the same selection criteria as purchased materials. Items in poor physical condition will not be kept. Duplicate copies of items already in the collection will be added only if needed. Gift materials will not be accepted with restrictions or conditions that necessitate special and separate housing, processing, or treatment.
All gifts shall be acknowledged by the Southington Public Library as a means of both accepting the gift, thanking the donor, and providing certification for tax purposes. The library cannot give a dollar valuation for gifts of materials, but it will provide the donor with a statement verifying the number and type of materials donated upon request.
Adopted by the Southington Public Library and Museum Board October 12, 2021.
Donations and gifts must be freely given without commitment to final disposition. The Library will assume unconditional ownership of all items donated and retains the right to use or dispose of them at will.
When the Library receives a cash gift for the purchase of materials, whether as a memorial or for any other purpose, the general nature of the subject area of the materials to be purchased shall be based upon the wishes of the donor. However, the library staff, in accordance with the needs and selection policies of the Library, shall make selection of specific titles.
Gift items must meet the same selection criteria as purchased materials. Items in poor physical condition will not be kept. Duplicate copies of items already in the collection will be added only if needed. Gift materials will not be accepted with restrictions or conditions that necessitate special and separate housing, processing, or treatment.
All gifts shall be acknowledged by the Southington Public Library as a means of both accepting the gift, thanking the donor, and providing certification for tax purposes. The library cannot give a dollar valuation for gifts of materials, but it will provide the donor with a statement verifying the number and type of materials donated upon request.
Adopted by the Southington Public Library and Museum Board October 12, 2021.
Transfers
From time to time a transfer between operational line items of the budget may be necessary. Due to the often time sensitive nature of these needs, the Executive Director has authority to transfer up to $3,000 at a time. These transfers must be reported to the Board of Directors (Board) at the next regularly scheduled board meeting. Transfers in excess of $3,000 should be brought to the Board for discussion; if there is not time to wait for a board meeting, the Executive Director can seek approval from the Board executive committee.
Last reviewed by the Southington Public Library and Museum Board April 11, 2022.
Last reviewed by the Southington Public Library and Museum Board April 11, 2022.
Grants
As opportunities arise, the Executive Director will pursue grants as additional methods of revenue. Provided matching funds are not required, the Executive Director will seek approval from the Town Manager to submit the application. The Executive Director will inform the Board of Directors (Board) in a timely fashion of any applications and awards.
In instances where matching funds are required, the Executive Director will seek permission from the Board and Town Manager. At the discretion of the Town Manager, the request to apply may be presented to the Town Council prior to submission of the grant application.
Last reviewed by the Southington Public Library and Museum Board April 11, 2022.
In instances where matching funds are required, the Executive Director will seek permission from the Board and Town Manager. At the discretion of the Town Manager, the request to apply may be presented to the Town Council prior to submission of the grant application.
Last reviewed by the Southington Public Library and Museum Board April 11, 2022.
Board of Directors
Electronic Signing of Requisitions
Per Town of Southington Finance Department policy, all purchases over $1,000 must be approved by three individuals from department administration and Board of Directors.
Two members of the Library Board of Directors shall approve financial requisitions in amounts over $1,000.00 before they are submitted to the Town of Southington Finance Department. A request for electronic signatures will be sent out by the Library Bookkeeper/Admin Assistant.
Requisitions encumbering over $1,000.00 will be signed by the Library Director, Library Board Chair, and Library Board Vice Chair. In the absence of the Library Director, the Assistant Library Director may sign. In the absence of the Library Board Chair or Vice-Chair, another board member may sign.
Adopted by the Southington Public Library and Museum Board October 12, 2021.
Two members of the Library Board of Directors shall approve financial requisitions in amounts over $1,000.00 before they are submitted to the Town of Southington Finance Department. A request for electronic signatures will be sent out by the Library Bookkeeper/Admin Assistant.
Requisitions encumbering over $1,000.00 will be signed by the Library Director, Library Board Chair, and Library Board Vice Chair. In the absence of the Library Director, the Assistant Library Director may sign. In the absence of the Library Board Chair or Vice-Chair, another board member may sign.
Adopted by the Southington Public Library and Museum Board October 12, 2021.
Evaluation of the Library Director
The Board of Directors of the Southington Public Library and Barnes Museum shall evaluate the Library Director’s performance at least annually using the fiscal year of July 1 to June 30.
The Library Director should submit goals and objectives for the upcoming year by July 31.
The Library Director will report on the progress of the stated goals and objectives at the January and May library board meetings.
The Personnel and Policy Sub-Committee shall distribute evaluation forms to the Library Director, Library Board members, Library staff and any others at the discretion of the chair of the sub-committee at the May board meeting.
Evaluation forms shall be returned to the chair of the Personnel and Policy Sub-Committee no later than June 1.
The Personnel and Policy Sub-Committee is responsible to summarize the results of the evaluation forms and provide a written report to the Library Board.
The chair of the Library Board and the chair of the sub-committee shall meet with the Library Director to present the report and discuss the results of the evaluation.
Adopted by the Southington Public Library and Museum Board September 13, 2021.
The Library Director should submit goals and objectives for the upcoming year by July 31.
The Library Director will report on the progress of the stated goals and objectives at the January and May library board meetings.
The Personnel and Policy Sub-Committee shall distribute evaluation forms to the Library Director, Library Board members, Library staff and any others at the discretion of the chair of the sub-committee at the May board meeting.
Evaluation forms shall be returned to the chair of the Personnel and Policy Sub-Committee no later than June 1.
The Personnel and Policy Sub-Committee is responsible to summarize the results of the evaluation forms and provide a written report to the Library Board.
The chair of the Library Board and the chair of the sub-committee shall meet with the Library Director to present the report and discuss the results of the evaluation.
Adopted by the Southington Public Library and Museum Board September 13, 2021.
Additional Attachments
Union Contracts
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Town of Southington Code of Ethics
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Town Social Media Policy
The Town of Southington appreciates employees engaged in social media interaction. However, use of social media may present risks and carries with it certain responsibilities. To assist in responsible decisions about your use of social media, the Town has established these guidelines for appropriate use of social media. Social media includes all means of communicating or posting information or content of any sort on the Internet, including to your own or someone else’s web log or blog, journal or diary, personal web site, social networking or affinity web site, web bulletin board or a chat room, whether or not associated or affiliated with Town of Southington, as well as any other form of electronic communication. Ultimately, you are solely responsible for what you post online. Before creating online content, consider some of the risks that are involved:
- Be respectful to fellow coworkers, town residents and affiliates of the Town of Southington. Avoid using statements, photographs, video or audio that can be viewed malicious, obscene, threatening, intimidating, disparaging of others. Examples of such conduct might include offensive posts meant to intentionally harm someone’s reputation or posts that could contribute to a hostile work environment on the basis of race, sex, disability, religion or any other status protected by law or Town policy.
- When discussing matters, policies or practices of the Town of Southington, never represent yourself as a spokesperson for the Town of Southington. Be clear that your content is your view and does not represent the Town of Southington. It is best to include a disclaimer such as, “The postings on this site are my own and do not reflect the views of the Town of Southington.”
- Refrain from using social media while on work time or on equipment we provide, unless it is work-related as authorized by your manger or department head. Do not use Town of Southington email addresses to register on social networks, blogs or other online tools utilized for personal use.
- The Town prohibits taking negative action against any associate for reporting a possible deviation from this policy or for cooperating in an investigation. Any employee who retaliates against another for reporting a possible deviation from this policy or for cooperating in an investigation will be subject to disciplinary action, up to and including termination.